Trezor Suite Guide: Send, Receive, Label, and Protect Your Crypto

1. Preparing to Send & Receive

• Install Suite: Download from trezor.io/start and install the desktop app.
• Connect device: Use a reliable USB cable; confirm the device unlock and firmware status on the device screen.
• Set PIN & seed: Ensure your PIN is set and your recovery seed is written down and stored offline (metal backup recommended).
• Enable passphrase (optional): For additional hidden wallets and plausible deniability.

2. Receiving: create and label deposit addresses

Receiving crypto is straightforward, but labeling and verifying addresses improves bookkeeping and safety.

• Create account: Add the coin account (e.g., Bitcoin) in Suite.
• Generate address: Click Receive and confirm the address on the Trezor device screen — always verify the full address on the device to avoid address substitution attacks.
• Label the address: Use the labeling feature in Suite to name addresses (e.g., "Client A — Invoice 2025-07-01"). This metadata is encrypted and stored locally or on cloud (Google Drive/Dropbox) depending on your settings.
• Best practice: For repeat payers, create one address per payer or purpose to simplify accounting and reduce linkability.

3. Sending: coin control & verification

When sending, the critical step is verifying transaction details on the Trezor device before approving.

• Compose transaction: In Suite, choose the account, enter recipient address and amount, and choose fee level.
• Coin control (UTXO management): For Bitcoin users, use coin control to select specific UTXOs. This helps with privacy (avoid combining unrelated inputs) and fee management.
• Confirm on device: The transaction summary is displayed on-device — confirm the recipient address, amount, and fee match what you expect. If anything differs, cancel immediately.
• Use manual fee sliders: When network congestion is low, conservative fees conserve funds; during high congestion, increase fees to prioritize confirmation.

4. Metadata & Labels — turn addresses into meaning

Labels are encrypted metadata entries that let you attach human-friendly names or notes to wallets, accounts, addresses and transaction outputs. This is invaluable for bookkeeping, audits, and remembering the purpose of funds.

{
  "version": "1.0.0",
  "accountLabel": "Operating — BTC",
  "addressLabels": {
    "bc1q...": "Client X invoice-123"
  },
  "outputLabels": {
    "txid_hex": {"0": "Refund to supplier"}
  }
}

• Where stored: Encrypted with a device-derived key; you choose cloud sync (Google Drive / Dropbox) or local file storage.
• Syncing notes: If you rely on multiple machines, enable cloud sync; local-only metadata stays on that computer.
• Security tip: Labels are encrypted, but do not store passphrases or private keys inside labels — treat labels as metadata only.

5. Organising Accounts & Workflows

Use multiple accounts to separate funds by purpose: savings, payroll, operational, exchange deposits, etc. Combine labels and accounts for robust bookkeeping.

• Personal setup: Spending account vs long-term cold storage. Use different passphrases if you want hidden wallets.
• Business setup: Create accounts per department or client. Use labeled deposit addresses and export transaction CSVs for accounting.
• Watch-only mode: Save xpubs for monitoring balances on air-gapped machines without connecting hardware.

6. Backups, Recovery & Testing

Your recovery seed is the ultimate backup. Trezor Suite helps manage devices, but seeds must be stored offline and tested.

• Write it down: Use the supplied recovery card or, better, a metal backup plate.
• Test restore: Periodically perform a restore on a spare device to ensure your seed works — this avoids surprises during emergencies.
• Passphrase considerations: If you use passphrases, document the passphrase handling process securely — losing the passphrase is equivalent to losing the funds.

7. Security Best Practices

• Only download Suite from trezor.io and verify checksums when offered.
• Confirm everything on-device: Never accept transaction details shown only in the app without matching device confirmation.
• Use a dedicated machine for high-value operations: Consider a clean OS install or air-gapped workstation for signing if you handle large sums.
• Use passphrase + coin control: The combination offers stronger privacy and segregation of funds.

8. Troubleshooting & Common Questions

• Device not detected: Check cable/USB port, update Suite, and try reinstalling drivers if on Windows.
• Labels missing: Did you use local-only storage? Check metadata folder or restore from cloud backup.
• Transaction stuck: Use RBF (Replace-By-Fee) for Bitcoin or increase fee where supported; otherwise wait for network confirmation.

9. Practical Example — Small Business Payroll

Example: set up a Payroll account, create labeled addresses for contractors, and use coin control to isolate monthly payroll UTXOs. Export transaction CSVs to your accounting system and rotate addresses monthly.

10. Final Thoughts

Trezor Suite makes strong security usable. Labels and encrypted metadata bridge the gap between cryptographic wallets and practical bookkeeping. By applying the steps above — verifying on-device, organizing accounts, backing up seeds, and using advanced features like passphrases and coin control — you can operate securely and efficiently.